Privacy Policy
Last updated: 3 November 2026
EGAMES respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains what information we may collect when you use the EGAMES website, register your interest, take part in EGAMES activities, contact us, download resources or otherwise interact with us, and how that information may be used.
We aim to explain this as clearly as possible, particularly because EGAMES is designed for students, schools, parents, carers, educators and esports communities.
1. Who we are
EGAMES is a global student esports initiative bringing together competition, learning and community.
For questions about this Privacy Policy or how your personal information is used, please contact:
Email: info@egames.org
Website: www.egames.org
2. Information we may collect
The information we collect depends on how you interact with EGAMES.
This may include:
- Your name
- Email address
- Telephone number
- School, college or organisation
- Country or location
- Team or ETEAM information
- Age, age range or school year where relevant to an event or competition
- Parent, carer, teacher or school contact details where appropriate
- Competition or event registration details
- Information submitted through contact, registration or enquiry forms
- Newsletter and marketing preferences
- Information provided when downloading EGAMES resources
- Technical information about how you use our website, such as browser type, device type, approximate location derived from an IP address and pages visited, where applicable
- Any other information you choose to provide to us
We will only ask for information that is relevant to the purpose for which it is being collected.
3. Children and young people
EGAMES is designed for young people and educational communities, so protecting children’s personal information is particularly important to us.
We aim to collect only the information reasonably necessary to operate our activities and provide our services.
Where appropriate, registration or participation may need to be completed or authorised by a parent, carer, teacher, school representative or another responsible adult.
Where consent is the lawful basis for an online service offered directly to a child, additional parental or guardian consent may be required for children under the applicable age of digital consent.
We encourage young people who are unsure about providing personal information to speak with a parent, carer or teacher before submitting it.
We do not intend to encourage children to provide more personal information than is necessary.
4. How we use your information
We may use personal information to:
Provide and operate the EGAMES website and services.
Process registrations for competitions, events, programmes or activities.
Communicate with students, parents, carers, schools, teams and participating organisations.
Respond to enquiries and requests.
Manage ETEAMS and team participation.
Provide information, resources or downloads requested through the website.
Send important information relating to an event, competition or registration.
Administer safeguarding, eligibility or competition requirements where necessary.
Improve our website, events and services.
Understand how visitors use the website where analytics have been enabled and the appropriate consent has been obtained.
Send news, event announcements or marketing communications where you have chosen to receive them.
Maintain the security and proper operation of our website and systems.
Meet legal, regulatory or safeguarding obligations where applicable.
5. Our lawful bases for using personal information
Under UK data protection law, we must have a lawful reason for processing personal information.
Depending on the circumstances, we may rely on:
Consent where you have actively agreed to a particular use of your information, such as receiving optional marketing communications.
Contract where processing is necessary to provide a service, registration or activity you have requested.
Legitimate interests where processing is reasonably necessary for the operation, administration, security or development of EGAMES, provided those interests do not override your rights and interests.
Legal obligation where we are required to process information to comply with the law.
Where we process children’s information, we consider the rights, interests and reasonable expectations of the child when deciding whether and how information should be used.
You may withdraw consent at any time where consent is the basis on which we are processing your information.
6. Schools, parents and carers
Some information about students may be provided to us by a school, teacher, parent, carer, team manager or another authorised representative.
Where an organisation provides personal information to EGAMES, that organisation is responsible for ensuring it has an appropriate basis for sharing that information with us.
We will use information received in this way only for the relevant EGAMES activity and in accordance with applicable data protection requirements.
7. Email communications
If you choose to subscribe to EGAMES news or marketing communications, we may use an email communications provider to deliver those messages.
Depending on the systems enabled by EGAMES, this may include services such as Brevo or Mailchimp.
We only send optional marketing communications where we have an appropriate lawful basis to do so.
Every marketing email should provide a way to unsubscribe. You can also contact us at info@egames.org if you no longer wish to receive these communications.
Operational communications relating to a registration, event or service may still be sent where necessary even if you have opted out of marketing.
8. Website analytics and cookies
The EGAMES website may use cookies and similar technologies for essential website functionality, security, preferences and, where enabled, analytics.
Non-essential technologies will not be intentionally activated until the appropriate consent has been obtained where consent is legally required.
You can find more information in our Cookie Policy.
9. Who we may share information with
We may share information with organisations that help us operate EGAMES where this is necessary and appropriate.
These may include website and hosting providers, email delivery providers, event and competition partners, technical suppliers, schools or educational organisations involved in an activity, and professional advisers.
Where EGAMES activities are delivered with partner organisations, relevant information may be shared where necessary for the organisation of that activity.
We expect organisations processing information on our behalf to protect it appropriately and use it only for the agreed purpose.
We may also disclose information where required by law or where necessary to protect the rights, safety or security of participants, visitors, EGAMES or others.
10. International data transfers
EGAMES is an international initiative and some of our service providers or participating organisations may operate outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the information receives an appropriate level of protection in accordance with applicable data protection law.
11. How long we keep information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.
Different types of information may need to be retained for different periods.
For example, an event registration may need to be retained for the duration of the event and an appropriate administrative period afterwards, while an email marketing subscription may be retained until you unsubscribe or the information is no longer required.
We periodically review the information we hold and delete or anonymise information that is no longer required, subject to any legal or safeguarding requirements.
12. Keeping your information secure
We use reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information should be limited to people and organisations that reasonably need it for the relevant purpose.
No online system can guarantee absolute security, but we continuously aim to use appropriate safeguards for the nature of the information we process.
13. Your data protection rights
Depending on the circumstances, you may have rights relating to your personal information, including the right to request access to it, ask for inaccurate information to be corrected, request deletion, request restriction of processing, object to certain processing, request transfer of information and withdraw consent where processing is based on consent.
Children have data protection rights in their own right.
A parent or carer may sometimes exercise those rights on behalf of a child where appropriate, depending on the child’s age, understanding and circumstances.
To make a request, contact info@egames.org.
We may need to confirm your identity before responding to a request.
14. Complaints
If you have concerns about how we use personal information, please contact us first at:
You also have the right to raise a concern with the UK Information Commissioner’s Office or another relevant data protection authority.
15. Links to other websites
The EGAMES website may contain links to websites operated by schools, partners, sponsors, esports organisations, social networks and other third parties.
Those websites operate under their own privacy policies and EGAMES is not responsible for how third-party websites process personal information.
We recommend reviewing their privacy information before submitting personal information to them.
16. Changes to this Privacy Policy
We may update this Privacy Policy when our website, services, partnerships or legal obligations change.
The latest version will be published on this page and the date at the top of the policy will be updated.